Bill.com (now BILL) imports bill records from a CSV, but it will not turn a stack of PDF invoices into those rows for you. Upload your PDF or image bills here and get a clean CSV with vendor, invoice number, dates, line items, and amounts, ready to map to the BILL import.
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BILL can capture a single bill through its inbox, but moving a backlog or a month of vendor bills in at once means importing a CSV. The catch is that the CSV has to be built from your invoices first, and BILL does not read a PDF into import-ready rows. That gap is where AP teams lose hours.
The CSV import expects structured rows. A folder of PDF or scanned bills has to be transcribed into vendor, amount, and date columns before BILL can read it.
When you import transactions, every row is an individual line. A multi-line bill needs the same vendor and invoice number repeated across its rows, which is tedious to build by hand.
The import checks key fields to find an existing vendor. If the name does not match what is in BILL, the import either fails the row or creates a new vendor you did not intend.
Retyping invoice numbers and amounts into a spreadsheet invites transposed figures, and a wrong invoice number can slip a duplicate bill past BILL into your payment run.
Forwarding bills one by one to the BILL inbox works for a handful. For a month-end stack or a historical backfill, a single reviewed CSV is far faster.
Picking the right chart-of-accounts code and reading the correct due date off each PDF is easy to get wrong when you are copying numbers by hand.
InvoiceXLSX reads your PDF and image bills with AI and exports the fields BILL needs as clean spreadsheet rows. You map a few columns to the BILL import, confirm the vendor matches, and import. No retyping and no template tools to maintain.
Upload native PDFs, scanned bills, or phone photos. The AI extracts vendor, invoice number, dates, line items, and amounts from any layout.
Output arrives as structured columns you line up with the BILL import fields, so values drop into vendor, invoice number, invoice date, due date, and amount.
Each line item becomes its own row with description and amount, the structure BILL expects when one bill carries several lines.
Process a whole folder of bills at once and export a single spreadsheet, then import it in one pass instead of forwarding bills one at a time.
Download clean .csv or .xlsx. Save as CSV and it is ready to map to the BILL import for bills.
Bills are processed over encrypted connections and deleted after extraction. Your vendor data is never sold or used to train public models.
From a folder of PDF bills to records ready to review in BILL.
Upload your PDF or image bills to InvoiceXLSX. The AI reads each one and returns vendor, invoice number, dates, line items, and amounts as spreadsheet rows.
Tip: Batch the whole stack in one pass, then check the values against the originals before you import.
In BILL, open the import option for bills and match your extracted columns to its fields, keeping the vendor name and invoice number on every line of a multi-line bill so the rows group into one document.
Tip: Confirm each vendor name matches a vendor that already exists in BILL so the import does not create duplicates.
Save the file as CSV, run the import, and check the result. BILL flags any failed rows in an error report, so fix those and re-import just the failures. The bills land for review before they enter a payment run.
Tip: Download the error report if the import flags problems; it names the exact rows and the reason each failed.
US businesses and accounting firms on BILL that receive vendor bills as PDFs instead of clean spreadsheets.
Move a month of vendor bills into BILL in one reviewed import instead of forwarding each to the inbox.
Onboard a client onto BILL by importing a backlog of historical bills from PDFs.
Keep the GL clean by reviewing extracted bill data before it becomes a payable.
Clear an AP backlog without adding a data-entry hire.
BILL gives you two ways to get a bill in. The inbox captures a single document you email or upload, reading the basics with its own automation, which suits a steady trickle of bills. The CSV import is the bulk path: it reads structured rows and creates or updates bill records in one pass, which is what you want for a backlog, a month-end stack, or a new client coming onto the platform. When you import, each row is a line item, and BILL checks key fields to decide whether to match an existing record or create a new one, so the vendor name on every row has to line up with a vendor that already exists.
The part BILL cannot do is read the invoice itself into those rows. That is the job InvoiceXLSX handles: it converts each PDF or photo into the vendor, invoice number, date, due date, line item, and amount values the import expects, with the invoice number carried across the lines of a multi-line bill. Match each bill to its vendor, run the import, and the records arrive for review before anything reaches a payment run. For US AP teams that means a faster close, fewer duplicate payments, and a backlog that clears in an afternoon instead of a week.
Yes. BILL has a CSV import for bill records, which is the practical way to move many bills at once. It reads structured rows rather than PDFs, so you first convert your PDF or image bills into a CSV with vendor, invoice number, dates, and amounts, then map those columns to the BILL import and run it.
Convert your invoices into a CSV, then in BILL open the import for bills, map your columns to its fields, and run the import. Keep the vendor name and invoice number on every line of a multi-line bill, save the file as CSV, and review the records BILL creates before they enter a payment run.
BILL can capture a single PDF through its inbox using its own automation, but it does not turn a folder of PDFs into an import-ready CSV. For bulk imports you convert the PDFs to structured rows first. InvoiceXLSX extracts the vendor, dates, line items, and amounts from each PDF so the import reads cleanly.
Yes. When an accounting integration does not cover a record, BILL lets you import records and transactions from a CSV file. Each row is an individual line item, and the import checks key fields to match an existing record or create a new one, so your column layout and vendor names have to line up.
Put one line item per row and repeat the same vendor and invoice number across every row of that bill. BILL groups rows that share an invoice number into a single bill with all its lines. InvoiceXLSX already outputs each line item as its own row with the invoice number carried across them.
Common causes are a vendor name that does not match a vendor in BILL, a missing required field, a date in the wrong format, or columns that are not mapped correctly. BILL produces a CSV error report that names the failed rows and the reason for each, so fix those and re-import only the failures.
Make sure each vendor name matches an existing vendor and that you are not re-importing bills BILL already holds, since an unmatched record is created as new. If you sync BILL with an accounting system, import a record through only one path to avoid creating the same bill twice.
Yes, and the CSV import is the right tool for it. Extract the whole backlog to one spreadsheet, confirm the vendors exist in BILL, then import the file in a single pass. Reviewing the extracted data first keeps a large historical import from carrying errors into your payables.
