Microsoft Dynamics GP imports payables invoices from a structured file through Integration Manager, eConnect, or SmartConnect, not from PDFs. Upload your PDF or image invoices here and get a clean CSV with vendor ID, document number, document date, amount, and distribution accounts, ready to load into a Payables Transaction batch in Dynamics GP.
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Dynamics GP can load a stack of payables invoices through Integration Manager or SmartConnect, but only from rows that already carry the right vendor ID, document fields, and GL distributions. The invoices themselves arrive as PDFs and scans, so the slow part is turning those documents into mapped rows. That preparation step is where AP teams lose the most time.
Integration Manager and eConnect read structured text, Excel, or ODBC data, not PDF or image files. Every supplier invoice has to be converted into rows before GP will accept it.
Each payables transaction has to reference a vendor that already exists in GP by Vendor ID. A plain name printed on the invoice will not resolve, so the data has to map to the vendor card.
A payables invoice in GP needs balanced GL distributions, typically a purchases or expense account against accounts payable. Miss a distribution and the transaction will not post.
Each transaction needs a document type of Invoice, a document number, a document date, and an amount. A blank field or a date in the wrong format stops the integration.
Retyping amounts, dates, and account numbers into Payables Transaction Entry invites transposed figures, which turn into duplicate payments and painful month-end reconciliations.
At month-end, hand-keying a stack of PDFs into a Payables batch becomes the bottleneck in your close, especially across many vendors and GL accounts.
InvoiceXLSX reads your PDF and image invoices with AI and exports the fields Dynamics GP needs as clean rows. You add the vendor ID and distribution accounts, line the columns up with your Integration Manager or SmartConnect map, and load the batch. No retyping into Payables Transaction Entry, no rebuilding the layout per vendor.
Upload native PDFs, scanned bills, or phone photos. The AI extracts vendor, invoice number, dates, line items, tax, and totals from any layout.
Output arrives as structured columns that line up with the Payables Transaction fields, so values drop into your Integration Manager source file or SmartConnect Excel sheet.
Each line item becomes its own row with description, amount, and a place for its GL account, the structure you need for multi-line invoices and split distributions.
Process many invoices at once and export a single spreadsheet, then load one Payables batch instead of keying each invoice into a window.
Download clean .csv or .xlsx that feeds Integration Manager, SmartConnect, or eConnect, with the document number carried across each invoice and its lines.
Invoices are processed over encrypted connections and deleted after extraction. Your supplier data is never sold or used to train public models.
From a folder of PDF invoices to posted payables transactions in Microsoft Dynamics GP.
Upload your PDF or image invoices to InvoiceXLSX. The AI reads each one and returns vendor, document number, dates, line items, tax, and totals as rows, with the document number repeated across each invoice and its lines.
Tip: Batch the whole stack in one pass, then review the values against the originals.
Match each invoice to its GP vendor by Vendor ID, since the system will not resolve a vendor by name. Add the purchases or expense account and the accounts payable account so each transaction has balanced distributions, then arrange the columns to match your Integration Manager source or SmartConnect map.
Tip: Keep a simple vendor-name to Vendor ID lookup so this mapping takes seconds.
Run your Integration Manager integration or SmartConnect map to bring the rows into a Payables Transaction batch, or use the file as your guide in Transactions then Purchasing then Transaction Entry. Open Transactions then Purchasing then Batches, review the edit list, fix any flagged rows, and post the batch.
Tip: Import into a named batch first so you can review the edit list before you post anything to the GL.
US businesses and finance teams on Microsoft Dynamics GP that receive invoices as PDFs rather than clean structured files.
Move a month of payables invoices into a GP batch in one load instead of keying each one into Transaction Entry.
Keep the close on schedule by removing manual data entry from the payables workflow.
Backfill historical invoices for a client or prepare clean data ahead of a migration to Business Central.
Handle large supplier-invoice volumes without adding headcount to AP.
Dynamics GP does not have a single button that reads a PDF and posts a payables invoice. Instead you load invoice data through one of a few proven paths. Integration Manager is the classic Microsoft tool, reading a text file, an Excel sheet, or an ODBC source and mapping it to the Payables Transaction destination. eConnect is the underlying API for developers who want a programmatic load, and SmartConnect from eOne is the popular third-party option that sits on eConnect and lets finance users run a map straight from Excel. Whichever you use, GP matches each transaction to an existing vendor by Vendor ID and expects balanced GL distributions, so the data has to be in shape before the load.
The step none of those tools does for you is read the invoice. That is what InvoiceXLSX handles: it converts each PDF or photo into the structured rows the integration expects, including a line per item and a single document number carried across those lines. Once your data sits in that shape, you map it in Integration Manager or SmartConnect, load it into a named Payables batch, review the edit list, and post. Many GP shops are now planning a move to Dynamics 365 Business Central, and the same clean export gives you a head start on that migration too. For US businesses still running GP, this means a faster month-end, fewer keying errors, and clean books without paying someone to retype invoices all day.
Yes. Dynamics GP imports payables invoices through Integration Manager, eConnect, or a third-party tool like SmartConnect, which read structured text, Excel, or ODBC data mapped to the Payables Transaction. GP does not read PDFs directly, so you first convert your PDF or image invoices into that row format, then load them into a Payables batch and post.
Prepare a file with vendor ID, document type, document number, document date, amount, and GL distributions. Map it in Integration Manager or SmartConnect to the Payables Transaction destination, load it into a named batch, then open Transactions then Purchasing then Batches, review the edit list, and post the batch.
No. Integration Manager and eConnect read structured text, Excel, or ODBC data, not PDF or image files. To import PDF invoices, convert them to mapped rows first. InvoiceXLSX extracts the vendor, dates, line items, and totals from each PDF so you can load them through your GP integration.
Put your invoice data in Excel with a column for vendor ID, document number, document date, amount, and the GL accounts for distributions. Use Integration Manager with an Excel source, or the SmartConnect Excel Add-in, to map those columns to the Payables Transaction and load the rows into a batch for review before posting.
The common options are Integration Manager, the Microsoft ETL tool that maps text, Excel, or ODBC sources to GP; eConnect, the API for developers building a programmatic load; and SmartConnect from eOne, a third-party tool that sits on eConnect and lets finance users run maps from Excel. All of them need the invoice data structured first.
Dynamics GP resolves the vendor by Vendor ID, not by the name printed on the invoice. Add the correct Vendor ID to each row before importing. Keeping a simple lookup of vendor name to Vendor ID makes mapping your extracted invoice data fast and reliable, and prevents transactions failing on an unrecognized vendor.
At minimum each transaction needs a Vendor ID, a document type of Invoice, a document number, a document date, and a document amount, plus balanced GL distributions, typically a purchases or expense account against accounts payable. Missing any of these, or an out of balance distribution, will stop the transaction from posting.
Common causes are a Vendor ID that does not exist, distributions that do not balance, a missing document number or date, or a date in a format the integration does not expect. Confirm each row references a valid Vendor ID, the debit and credit distributions match the document amount, and the required document fields are filled.
